Business Affairs

2. Review the Rolled-Back Rate Calculation and the 2011-12 Millages

Attachment: reveiw the rolled back rate-20110902092435518.pdf
Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, advised the Board that the TRIM Guidelines have been followed to the letter.  Dr. Copeland then provided a final review of the Rolled-Back Rate Calculation and the 2011-2012 Millages.  Since the total mill levy is less than the rolled-back rate, a tax increase was not necessary.

3. Review 2011-2012 Final Budget

Attachment: review final budget-20110902092446117.pdf
Minutes: Dr. Copeland reviewed the final budget for all funds for 2011-2012.  The total budget will be $310,760,231.

4. Review the 2011/12 – 2015/16 Final Educational Facilities Plan

Attachment: EFP 2011_12.pdf
Attachment: Work Program 2011_12.pdf
Minutes: Jim Connell, Assistant Superintendent for Support Services, provided a brief summary of the Educational Facilities Plan.  The tentative plan was presented to the Board at a workshop on July 12, 2011 and tentative approval at a special meeting on August 1, 2011.  He reminded the Board that no PECO funds have been allocated to maintain our current facilities.

Public Hearing

5. Public Hearing for Speakers regarding the 2011-12 Millages and Final Budget and the 2011-12-2015-16 Final Education Facilities Plan

Minutes: 

Frank Farrell, Board Chairman, opened the Public Hearing.  Steve Richards spoke on the budget and its affect on employees.  With no other speakers present, Mr. Farrell closed the Public Hearing.

Action Items

6. Adopt the 2011-12 Required Local Effort Mill Levy

Attachment: adopt-required local mill levy-20110902092504950.pdf

Motions:
Motion to adopt the required local effort mill levy of 5.479 which is (4.13) percent less than the rolled-back rate.	- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

7. Adopt the 2011-12 Discretionary Mill Levy

Attachment: adopt-discretionary mill levy-20110902092530094.pdf

Motions:
Motion to adopt the discretionary mill levy of 0.748 which is (6.05) percent less than the rolled-back rate.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

8. Adopt the 2011-12 Discretionary Critical Needs (Operating) Mill Levy

Attachment: adopt-discretionary critical needs (operating) mill levy-20110902092542229.pdf

Motions:
Motion to adopt the supplement critical operating needs mill levy of 0.250 which is (6.05) percent less than the rolled-back rate.	- PASS
Vote Results
Motion: Charles Van Zant, Jr.
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

9. Adopt the 2011-12 Capital Improvement Fund Mill Levy

Attachment: adopt-capital improvement fund mill levy-20110902092542229.pdf

Motions:
Motion to adopt the capital improvement fund mill levy of 1.50 which is (6.05) percent less than the rolled-back rate.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

10. Adopt the 2011-12 Total Mill Levy

Attachment: adopt total mill levy-20110902092607814.pdf

Motions:
Motion to adopt the total mill levy of 7.977 which is (4.74) percent less than the rolled-back rate.	- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

11. Approval of the Final 2011/12 – 2015/16 Educational Facilities Plan

Attachment: EFP 2011_12.pdf
Attachment: Work Program 2011_12.pdf

Motions:
Approve the Educational Facilities Plan.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

12. Adopt the Final Budget for 2011-12

Attachment: adopt final budget-20110902092816900.pdf

Motions:
Adopt the Final 2011-12 Budget totaling $310,760,231	- PASS
Vote Results
Motion: Charles Van Zant, Jr.
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

13. Resolution Determining Revenues and Millages Levied

Attachment: resolution determing revenues and millages levied-20110902092845961.pdf
Minutes: Dr. George Copeland presented a Resolution Determining Critical Needs Revenues and Millages Levied.

Motions:
Adopt Resolution Determining Revenues and Millages Levied.	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Motion Minutes: Bruce Bickner, School Board Attorney, read Resolution  524 into the minutes.

14. Resolution Determining Critical Needs Revenues and Millages Levied

Attachment: resolution determining criitcal needs revenues & millages levied-20110902092902473.pdf

Motions:
Adopt Resolution Determining Critical Needs Revenues and Millages Levied.	- PASS
Vote Results
Motion: Charles Van Zant, Jr.
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Motion Minutes: Bruce Bickner, School Board Attorney, read  Resolution 524(a) into the minutes.

Superintendent

15. C-1 Minutes of Special Meeting on August 1, 2011, Special Pupil Request Hearings and Regular Board Meeting on August 18, 2011

Attachment: MinsSpecMtg 8-18-11.pdf
Attachment: MinsSPR 8-18-2011.pdf
Attachment: MinsRegMtg 8-18-11.pdf

School Board Attorney

16. C-2 Interlocal Agreement to Sell Diesel Fuel to the Board of County Commission for Use of Emergency Vehicles in the McRae Area

Attachment: INTERLOCAL AGREEMENT CCSB.pdf

Human Resources

17. C-4 Agreement with Saint Leo University for Discount Educational Provider Program

Attachment: Saint Leo Discount Program 9-15-11.pdf

18. C-5 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 9-15-11.pdf

Instruction

19. C-6 Student Travel

Attachment: Student Travel-September, 2011.pdf

20. C-7 Interinstitutional Articulation Agreement (Dual Enrollment) 2011-2012

Attachment: Interinstitutional Articulation Agreement-Dual Enrollment-2011-2012.pdf

21. C-8 Out-of-State Travel For Jessica Wineberg to Atlanta, GA, October 19, 2011

Attachment: Travel-September, 2011.pdf

22. C-10 Challenge Enterprises Agreement 2011-2012.

Attachment: CHALLENGE ENTERPRISES AGREEMENT 11 12.pdf

23. C-11 Co-Enrollee list for August 2011

Attachment: Co-Enrollee list for August 2011.pdf (Confidential Item)

24. C-12 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

25. C-13 Safety and Education Articulation Agreement between the School Board of Clay County and the Green Cove Springs Police Department

Attachment: GCSPD SEAA.pdf

26. C-14 Safety and Education Articulation Agreement between the School Board of Clay County and the Orange Park Police Department

Attachment: OPPD SEAA.pdf

27. C-15 School Affiliation Agreement between CCSD and Orange Park Medical Center

Attachment: schoolaffiliationagree.pdf

Business Affairs

28. C-16 Monthly Property Report - August, 2011 - Furniture/Equipment

Attachment: Furniture-Equipment Report-August, 11.pdf

29. C-17 Monthly Property Report - August, 2011 - AV Materials

Attachment: Audiovisual Report-August, 11.pdf

30. C-18 Monthly Property Report - August, 2011 - Software

Attachment: Software Report-August, 11.pdf

31. C-19 Monthly Property Report - August, 2011 - Vehicles

Attachment: Vehicles Report-August, 11.pdf

32. C-20 Deletion of Certain Items Report - September, 2011

Attachment: Deletion Report-September, 11.pdf
Attachment: Deletion Report-(Attachments), September, 11.pdf

33. C-21 2010-2011 Fiscal Year Program Cost Report

Attachment: FYCA-ACE.pdf
Attachment: Fund 4 Cont Programs.pdf
Attachment: Fund 5 SFSF.pdf
Attachment: Fund 6 ARRA.pdf
Attachment: Fund 7 Other ARRA.pdf
Attachment: Fund 8 Race To Top.pdf
Attachment: Fund 9 Ed Jobs Fund.pdf

34. C-22 Superintendent's Annual Financial Report for the FYE 6-30-2011

Attachment: ESE 348.pdf

35. C-23 Budget Amendments for the Month of June 2011

Attachment: budget cover sheet_impact stmt_.pdf
Attachment: June 2011 Budget Amend.pdf

36. C-24 Bid to Be Awarded September 2011

Attachment: 9_15_11 Release Letter W.W. Gay Fire & Integrated SystemsAgenda Renewal.pdf

37. C-25 Bid Renewals September 2011

38. C-26 Warrants and Vouchers for August, 2011

Attachment: Warrants & Vouchers, August, 2011.pdf

Support Services

39. C-27 Final Completion of Middleburg High School Fire Alarm Replacement

Attachment: Final compl MHS Fire Alarm.pdf

40. C-28 Final Completion of Montclair Elementary School Panelboard Replacement Buildings 1 - 3

Attachment: Final compl MCE.pdf

41. C-29 Final Completion of Clay High School Roof Replacement Building 2 & 9/HVAC Rooftop Unit Replacement Buildings 1, 2, & 3

Attachment: CHS Roof.HVAC RTU Replacement Final Completion.pdf

42. C-30 Final Completion of Ridgeview High School Air Handling Unit Replacement Buildings 1 & 3

Attachment: RVHS AHU Bldg 1 Final Completion.pdf

43. C-31 Substantial and Final Completion of McRae Elementary School Lightning Protection System

Attachment: Sub compl MRE Lightning Prot.pdf
Attachment: Final compl MRE Lightning Prot.pdf

44. C-32 Substantial and Final Completion of Wilkinson Junior High School Lightning Protection System

Attachment: Sub compl WJH Lightning Prot.pdf
Attachment: Final compl WJH Lightning Prot.pdf

45. C-33 Substantial and Final Completion of Orange Park High School HVAC Roof Top Unit Replacement Building 1

Attachment: Sub compl OPH HVAC.pdf
Attachment: Final compl OPH HVAC.pdf

46. C-34 Substantial and Final Completion of Keystone Heights High School Condensing Unit Replacement Building 9

Attachment: Sub compl KHH Condensing Unit.pdf
Attachment: Final compl KHH Condensing Unit.pdf

47. C-35 Substantial Completion of Lake Asbury Elementary School Panelboard/Switch Gear Replacement Buildings 1 – 3 & 20

Attachment: Sub compl LAE panelboards.pdf

48. C-36 Substantial Completion of Keystone Heights High School Panelboard Replacement/Switch Gear Buildings 1 - 3 & Portables

Attachment: Sub compl KHH Panelboards.pdf

49. C-37 Deductive Change Order #3 (Direct Purchasing) for Middleburg Elementary School Building 1 Remodel

Attachment: CO 3 MBE Bldg 1 Remodel.pdf

50. C-38 Additive Change Order #3 (Direct Purchasing) for Clay High School Roof Replacement Buildings 2 & 9/HVAC Rooftop Unit Replacement Buildings 1, 2 & 3

Attachment: CO 3 CHS Roof.HVAC Replacement.pdf

51. C-39 Additive Change Order #5 for Lake Asbury Elementary School Panelboard/Switch Gear Replacement Buildings 1 - 3 & 20

Attachment: CO 5 LAE panelboards.pdf

52. C-40 Additive Change Order #4 (Direct Purchasing) for Middleburg High School Lighting and Ceiling Replacement (Phase II)

Attachment: CO 4 MBHS Ceiling & Lighting Replacement.pdf

53. C-41 Additive Change Order #4 for Middleburg Elementary School Building 1 Remodel

Attachment: CO 4 MBE Bldg 1 Remodel.pdf

54. C-42 Additive Change Order #3 for Keystone Heights High School Panelboard Replacement/Switch Gear Buildings 1 - 3 and Portables

Attachment: CO 3 KHH Panelboards.pdf

55. C-43 Additive Change Order #2 (Direct Purchasing) for Ridgeview Elementary School Chiller Replacement & Air Handling Unit Replacement Buildings 1 & 3

Attachment: CO 2 RVE Chiller.AHU Replacement.pdf

56. C-44 Additive Change Order #3 for Ridgeview Elementary School Chiller Replacement & Air Handling Unit Replacement Buildings 1 & 3

Attachment: CO 3 RVE Chiller & AHU Replacement Bldgs 1 & 3.pdf

57. C-45 Pre-Qualification of Contractors

Attachment: Contractor List 9,15,11.pdf

58. C-46 Project Priority List (P.P.L.) to Identify Eligible Projects for C.O. & D.S. Expenditures

Attachment: PPL 2012.pdf

59. C-47 Clay County Utility Authority Easement for RideOut Elementary School

Attachment: CCUA Easement, ROE.pdf
Attachment: CCUA Request.pdf

60. Adoption of all remaining Consent Items

Minutes: 

Consent Agenda items C-3 - Proposed Staff Allocation Changes for 2011-2012 and C-9 - Out-of-State Travel were pulled to the Discussion Agenda by Board Chairman Frank Farrell.

Motions:
Approve the Consent Items as presented, with the exception of C-3 and C-9, which have been moved to Discussion.	- PASS
Vote Results
Motion: Charles Van Zant, Jr.
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

61. Best of Show Elementary Media Festival Winners

Minutes: 

PLEDGE PATROL - Tristan Whitley - Clay Hill Elementary,  Grades K-2 - Best of Show.  Kelly Robinson, Media Specialist and Larry Davis, Principal, were present.

RECYCLING ROCKS - Cody Evans & Paige Agnew - Clay Hill Elementary, Grades 3-5 Best of Show.  Kelly Robinson, Media Specialist.

62. Mr. Mel Siebold - Bus Stop and School Bus Safety

Minutes: 

Mr. Siebold expressed his concerns on a bus stop safety issue.  He addressed bullying issues and the possibility of educating children on how to file a thorough report and maybe have a specific person at the school for children to go to.  Gang activity was also discussed.

63. Ms. Stephanie Kopelousos, County Manager - Resolution of Appreciation

Minutes: 

Ms. Stephanie Kopelousos, County Manager, presented the School Board with a Resolution of  Appreciation for the School District's collegial spirit in allowing the use of athletic fields by the youth of our community.  Specifically named were:  Jim Connell, Assistant Superintendent of Support Services, Bruce Bickner, School Board Attorney, Treasure Pickett, Principal and Mike Elia, Assistant Principal of Orange Park High School.

School Board Members

64. Parent Notification of LEA Improvement or Corrective Action Status

Attachment: Corrective Action Letter 11-12.pdf
Minutes: 

Mr. Van Zant questioned the reason for sending the Notification of Corrective Action letter, when Clay County is an "A" and a High Performing District.  We may be better served by placing the information in a news letter where a qualifying statement could be made giving credit to our High Performing District status. 

With consensus of the Board, the letter will be sent out via the district newsletter.

Motions:
Discuss dissemination of notice to all parents.	-
Vote Results
Motion:
Second:

Deputy Superintendent

65. Legislative Priorities - 2012

Attachment: 2012 Legislative Priorities2 9-15-11.pdf
Minutes: 

Mr. Van Zant presented copies of the revised Legislative Priorities to the Board.  Since there will be no new funding, we are requesting that the Legislature deregulate High Performing Districts and allow us to use the funds that we have received to do what is best for our students.

Superintendent Wortham reminded the Board members that the Legislative Delegation will meet at the Board of County Commissioners Board Room in the Clay County Administration Building on October 12, 2011 at 4:30 p.m.  Mr. Farrell encouraged the Board members to attend.

Motions:
Approve 2012 Legislative Priorities as submitted.	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

66. C-3 (Farrell) Proposed Staff Allocation Changes for 2011-2012

Attachment: Allocation Summary 2 - Current Backup September, 2011.pdf
Minutes: 

Mr. Farrell pointed out that of the $1,322,103 proposed staff allocation changes, most of the cost is to meet the Class Size Amendment requirements.

Superintendent Wortham informed the Board that we are currently over enrollment projection  by 135-140 students.  He also explained how funding from various sources, plus frozen positions will help the district remain in compliance with the Class Size requirements.

Motions:
Approve 2011-2012 staff allocation changes as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Human Resources

67. Human Resources - Special Action B

Attachment: HR Special Action B 9-15-11.pdf (Confidential Item)
Minutes: 

Motions:
Motion amended to read "10-day suspension without pay and termination or resignation after first semester.  Placement as Administrator on Assignment, with no student contact.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

68. Human Resources - Special Action C

Attachment: HR Special Action C 9-15-11.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

69. Human Resources - Special Action A

Attachment: HR Special Action 9-15-11.pdf (Confidential Item)

Motions:
Approve item as presented.	- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Instruction

70. C-9 (Farrell) Out-of-State Travel

Minutes: Paul Parker, Director of Career and Technical Education, gave a brief overview of the Agri-Science Program.  He also shared information on what students will have access to by attending the Sunbelt Ag Expo in Moultrie, Georgia, on October 19, 2011.  The cost will be absorbed by the students.

Motions:
Approve travel as submitted	- PASS
Vote Results
Motion: Lisa Graham
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Support Services

71. Final (Phase III) Plans and Specifications for Orange Park High School Renovate/Remodel West Campus

Minutes: Jim Connell, Assistant Superintendent for Support Services, reviewed the renovation plans for the Orange Park High School west campus facilities.  The structure, built in 1958, is not energy efficient and needs to be upgraded.  Upon completion of the project Adult and Community Education, Career and Technical Education, Clay Virtual School and the updated Culinary Arts suite will be housed within this facility, as well as the Clay County Sheriff's Office Sub-station. This project is expected to be complete in January, 2013.

Motions:
Approve the Plans and Specifications.	- PASS
Vote Results
Motion: Charles Van Zant, Jr.
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

72. Final (Phase III) Plans and Specifications for Ridgeview High School Cafeteria Expansion

Minutes: Mr. Connell gave a brief explanation of the expansion of the cafeteria at Ridgeview High School, including moving their bus loop.  This renovation will bring Ridgeview High up to the same capacity as all other high schools. 

Motions:
Approve the Plans and Specifications.	- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

73. School Board Member Redistricting

Attachment: SB Members Redistricting Plan_Desc.pdf
Attachment: SB Members Redistricting Plan B2_desc.pdf
Minutes: 

Plan1-CCSB and B2 Plan - BCC were provided for review of the Board.  Mr. Connell informed Board members that both plans meet the requirement of distributing the population of the county within acceptable tolerances.  Board Chairman, Frank Farrell, summed up the action that needed to be taken with this item.  A lengthy discussion ensued.

Board Comments: 

1) Charlie Van Zant distributed a handout to the Board members giving his rationale for supporting the B2 Plan for redistricting.  

2) Frank Farrell emphasized a commitment to community schools and that the Board must be global in nature. The Board of County Commissioners are accountable to only their "single-member" constituency. 

3) Janice Kerekes indicated she feels that it is important for Fleming Island to have a sense of "community" and Plan 1 would provide that need. 

4) Carol Studdard reiterated that according to the Supervisor of Elections there would be no significant cost savings with B2 Plan and Board members are on all ballots anyway. 

5) Lisa Graham felt we should be "team players" with the County Commissioners making school districts more aligned with the commissioner districts and therefore would support B2.

Plan 1 was selected by vote of 3 aye and 2 nay votes.  Mr. Connell will advertise Plan 1.

Speakers:  Gavin Rollins of Keystone Heights voiced his thoughts on the concept of Plan B2 and Steve Richards voiced his thoughts on Plan 1.

Motions:
Discussion of both plans, selection of a plan and authorization to advertise a public hearing for the selected plan.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Frank Farrell	- Aye
Lisa Graham	- Nay
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Nay

74. Board Meeting Request

Minutes: 

Superintendent Wortham requested a Special Board Meeting for October in order to approve Out-of-Field Teachers as late as possible during the FTE week. The Board agreed, the meeting will be held Thursday, October 13 at 4:00 p.m. in the Superintendent's Conference room at 900 Walnut Street in Green Cove Springs.

The Superintendent reminded the Board that the November Organization meeting, which is prescribed by Florida Statutes, will be Tuesday, November 22, 2011, two days before Thanksgiving. 

75. Comments

Minutes: 

Mrs. Kerekes complimented Alisa Jones and the Instructional Resources Department on the OneClay TV that is now up and running.

Mr. Van Zant inquired about information on filling the administrator position at Keystone Heights High School.

Mrs. Studdard, after a follow-up with the Student Services Department, reported on the 966 homeless students in Clay County.